Data Protection Officer (DPO)
As a federation we continually educate staff, check policies and processes to ensure we meet any new regulation or recommended compliance.
Our Data Protection Officer (DPO) is Lyn Rouse. Lyn is responsible for overseeing the White Horse Federations data protection strategy and its implementation to ensure compliance with GDPR requirements.
If you have any comments, questions or suggestions on how we can improve please contact Lyn using the Privacy Web Form (onetrust.com).
Lyn Rouse - Director of GDPR and Compliance Operations
Information Asset Owner (IAO)
The Network Managers located in Secondary schools supports the Director of GDPR by being an Information Asset Owner (IAO), the IAO will:
- Be aware, monitor and check all data assets and processing activities within your school or department
- Be involved with Subject Access Requests
- Challenge security of IT systems and employees working practice
- Identify risks for data protection and report these to the DPO for further investigation
- Be a contact point for the Head of GPDR
| Location | School or Department | IAO | E-mail address |
|---|---|---|---|
| Swindon - TWHF Central Services | WHFIT Support Team (Swindon, Gloucestershire, Oxfordshire) | Simon Haynes | shaynes@whfit.org.uk |
| Swindon - TWHF Central Services | WHFIT Support Team (Reading & Wiltshire) | Sam Good | sgood@whfit.org.uk |
| Swindon - TWHF Central Services | WHF HR | Karen Wilkinson | hr@twhf.org.uk |
| Swindon - TWHF Central Services | WHF Finance | Nikki White | centralfinance@twhf.org.uk |
| Swindon - TWHF Central Services | WHF Estates | David Maine | dmaine@twhf.org.uk |
| Swindon - TWHF Central Services | WHF Marketing | Lisa Shearing | marketing@twhf.org.uk |
| Swindon - TWHF Central Services | WHF Governance | Liz Wilkins | lwilkins@twhf.org.uk |
| Wiltshire | Bowerhill Primary School | Chris Light | admin@bowerhill.wilts.sch.uk |
| Wiltshire | Devizes School | David Cooper / Ian Mullings | devizes_school@devizes.wilts.sch.uk |
| Swindon | Drove Primary School | Bryony Bardwell | admin@drove-pri.swindon.sch.uk |
| Wiltshire | Forest & Sandridge Primary School | Scott James | office@forestsandridge.wilts.sch.uk |
| Oxfordshire | Gagle Brook Primary School | Luke Graham | admin@gaglebrook.org.uk |
| Swindon | Gorse Hill School | Candida Hutchinson | office@gorsehill.swindon.sch.uk |
| Swindon | Grange Infants School | Hanna Gordon | admin@grange-inf.swindon.sch.u |
| Swindon | Grange Junior School | Hanna Gordon | admin@grange-jun.swindon.sch.uk |
| Swindon | Haydon Wick Primary School | Elly Rushen-Gough | admin@haydonwick.swindon.sch.uk |
| Berkshire | John Madejski Academy | Mike Milner | contact@johnmadejski.co.uk |
| Wiltshire | Larkhill Primary School | Charlotte Harmer | psa@larkhill.wilts.sch.uk |
| Wiltshire | Melksham Oak Community School | David Cooper | admin@melkshamoak.wilts.sch.uk |
| Swindon | Moredon Primary & Nursery School | Claire Leach | admin@moredon.swindon.sch.uk |
| Swindon | Mountford Manor Primary School | Helen Wollington | admin@mountfordmanor.swindon.sch.uk |
| Swindon | Nylands Campus | Paul Holroyd | admin@nyland-pri.swindon.sch.uk |
| Swindon | Rodbourne Cheney Primary School | Lisa Davies | admin@rodbournecheney.swindon.sch.uk |
| Wiltshire | Seend Primary School | Emma Hembury | admin@seend.wilts.sch.uk |
| Wiltshire | Shaw CoE Primary School | Thomas Brewer | administrator@shaw.wilts.sch.uk |
|
Wiltshire |
Southbroom Infants School |
Amy Edwards |
admin@southbroom-inf.wilts.sch.uk |
| Oxfordshire | Southwold Primary School | Luke Graham | office@southwold.oxon.sch.uk |
| Wiltshire | St George's School | Emma Hembury | admin@st-georges-semington.wilts.sch.uk |
| Swindon | St Luke's School | Judith Buckingham | admin@stlukes.swindon.sch.uk |
| Berkshire | St Mary and All Saints CoE Primary School | Matt Parting | admin@st-maryallsaints.reading.sch.uk |
| Wiltshire | St Mary's Broughton Gifford Primary School | Emma Hembury | admin@broughtongifford.wilts.sch.uk |
| Swindon | The Croft Primary School | Elaine Murphy | admin@thecroft.swindon.sch.uk |
| Wiltshire | The Manor Primary School | Michael Park | admin@themanor.wilts.sch.uk |
|
Swindon |
The Ridgeway School |
Adrian Cush / James Livermore |
admin@ridgewayschool.com |
| Swindon | Tregoze Primary School | Helen Tudor | admin@tregoze-pri.swindon.sch.uk |
| Oxfordshire | West Kidlington Primary School | Simon Isherwood | office@west-kidlington.swindon.sch.uk |
| Oxfordshire | Whitelands Academy |
Carla Edwards |
admin@whitelandsacademy.org |
| Wiltshire | Zouch Academy | Nina Johnson | admin@zouch.wilts.sch.uk |
Policies
Subject Access Request
Please complete this form with information regarding your Data Subject Access request: Privacy Web Form (onetrust.com)
If you require guidance on this process please visit: https://ico.org.uk/your-data-matters/
Below is a brief description of the type of request:
- Right to Be Informed (Info request): the individual is seeking information that should have been provided to them in the privacy notice, or the notice itself
- Right to Erasure (data deletion): the individual is requesting that their data be deleted and/or ‘forgotten’
- Right of Access: the individual is seeking confirmation that their data is being processed; access to, or a copy, their data, or other supplementary information
- Right to Rectification (update data): the individual is claiming that their data is inaccurate or incomplete, and is requesting that it is rectified
- Right to Data Portability: the individual is requesting a reusable copy of their data, or to have the data transmitted to another entity
- Right to withdraw consent (opt out): the individual is seeking to withdraw their consent to the processing of their data
If you would like to request your child education record please go to Privacy Web Form (onetrust.com) to complete the form, stating the child’s name in the additional information and select the Right of Access request.
Freedom of Information Request
The Freedom of Information Act (FOIA) gives you the right to access recorded information held by public sector organisations. Anyone can request information – there are no restrictions on your age, nationality or where you live. (Source: https://www.gov.uk)
Please complete the Privacy Web Form (onetrust.com) for your Freedom of Information requests.
We will endeavour to respond within the statutory 20 working days however, once the request has been investigated we will advise if any additional time or potential charges will be required.
Our school is committed to comply with the relevant legislation pertaining to a freedom of information request, and will follow the guidance set out by the information.